College & University Information

How to eMail Your Professor


So its 12:30 Pm and there you are at the computer trying to refresh the email inbox page. The big test is tomorrow and your Professor still hasn't replied back, but why? Contrary to popular belief, that your Professor wants you to fail, the problem could stem from the fact that your email never reached him/her. Hence, the purpose of this guide is to show students how to write an effective email to their Professors.

The From Field
Always use your University or College email address when sending an email to your professor. This not only assures the professor that you are indeed a student but also avoids your email from getting put in the spam box. Many Universities and Colleges now employ a system of only allowing emails to be received from certain domains anything else (hotmail, yahoo...etc) is either automatically put in the spam box or is forwarded to the Professor as a potential spam.

Example:
Astudent@university.edu

The To Field
This is the single most important field, if you mess up in here there you can kiss your email good bye. Avoid putting the Professor's name with the email (A Prof ), since not all emailing system can handle this format. It is always best to send your email to the Professor's University or College account, since that is the email account that your Professor checks, or should check, the most. And again before sending the email double check to verify that email address was typed correctly.

Example:
Aprof@universtiy.edu

The Subject Field
The subject field should be of the following format:

CollegeName-CourceCode-Title-Subject

CollegeName: Is the name of your post secondary institution (America Learning College, Boston University?etc). Yes I do realize that this may seem a bit redundant but it is important. Most Professors (Usually new Professors) teach at one or more Universities and Colleges at any given term, and the email from those institutions gets forwarded to one main address, usually their ISP email address. So to keep things organized its best to write the name of the College or University in the Subject Field.

CourseCode: Is the code name of the course (MTH140, CPS124, GEF345?etc). It's best to keep the letters Capital and no spaces between the number and letter.

Title: Over here you type in the title of your subject. (Test 1, Midterm, Exam, Assignment 5?etc)

Subject: Over here you type in what concern or problem you might have (Due Date Issue, Missed Test Issue, HW Problem #45?etc). Remember to keep it brief, no more then 5 words.

Example:
Boston College-MTH140-Assignment 4-HW Problem #45

The Text Body Field
Try to keep things simple, clean and to the point. By that I mean no 2 page emails or fancy fonts and color, remember your first priority is to convey your message not to show off your email editing skills. Start off with writing the Professors name (Prof C.Mcgill, Prof U.Stan?etc). Move on to the subject of your email, as a reminder restate the Course Code and Title Field (During the Monday's MTH140 class you stated for Assignment 4). The next line should state the problem or concern. Remember to provide details and avoid repetitions. Its best to end the email with a salutatory statement (Thank You, Yours Truly..etc) and use your name, student number and College or University name as signature.

Example:
Prof C. Mcgill, During the Monday's MTH140 class you stated for Assignment 4 question #41 to use the second derivative theorem. However, I am having trouble as to how to find the delta X? In particular, during the situation when time is 3 seconds and delta Y is 0. Do we set delta Y to Ymin and solve from there?

Thank You
_________________
Any Student
#:0101010101
Boston University

Things to Keep In Mind
- Give a minimum of one weekday for Professors to reply back, before sending another email.
- Avoid sending multiple duplicate emails at any one given time. - Try to send emails during weekdays and if possible during the Professors office hours.
- Try to be respectful and Professional (i.e. no offensive language, spell check?etc).
- Avoid taking out frustration by spamming the Professors email box.

StudentDump.Com: Student Resources


MORE RESOURCES:
Google

Dean's List ; Indiana University Of Pennsylvania University Of ...
RedOrbit, TX - Jul 17, 2008
Denver: Tyler Lorditch, bachelor of science in physical education and sport; Amanda Lynn Tanner, bachelor of science in interior design. ...


Philip J. Buckenmeyer Named Kinesiology Department Chair
SUNY Cortland News,  United States - 1 hour ago
SUNY Cortland has appointed Philip J. Buckenmeyer of Liverpool, NY, as chair of the Kinesiology Department in the School of Professional Studies. ...


Success story of a ?universal waiter?: Food that?s just a phone ...
Daily Times, Pakistan - Jul 19, 2008
By Ali Usman LAHORE: Mukhtar, considered the pioneer of the home food delivery concept in Lahore, has become a familiar name among Lahoris, ...


SASHS expands dual enrollment program
Chambersburg Public Opinion, PA - 17 hours ago
By ROB LUFF Staff writer Shippensburg Area Senior High School is expanding its dual enrollment program to allow students to take courses from three ...


Real People: Iranian family works toward a better life
Burlington Times News, NC - 1 hour ago
By Mike Wilder/ Times-News Kouros Shahidi and Padideh Imenikashani left Iran with their children almost two years ago. They came to the United States, ...


New ACM vice presidents eager to meet needs of students, community
Cumberland Times-News, MD - 18 hours ago
Allegany College of Maryland will start the school year with two enthusiastic new vice presidents. ?The people here have been extremely welcoming,? said ...


Dr. Richard B. Peters Joins JAMA
Jamestown Post Journal, NY - 18 hours ago
Dr. Richard B. Peters has joined Jamestown Area Medical Associates as a neurologist, specializing in the diagnosis and treatment of all common neurological ...


Washington University College
Jewishinstlouis.org, MO - 3 hours ago
Waves of immigrants, many of whom were Jewish, flooded St. Louis during the 1840s and 50s. They were able to get work, but to succeed in America, ...


?Efforts on to reduce birth rate to 1.3pc by 2020?
The Post, Pakistan - Jul 19, 2008
RTI Principal Abdur Rab, Prof Israr Moavia of Government College University (GCU), Kanwal Asghar Lecturer University of Agriculture Faisalabad, ...


Student news
Hagerstown Morning Herald, MD - 10 hours ago
Ryan M. Tigrett recently graduated from the University of Pacific's Arthur A. Dugoni School of Dentistry in San Francisco. He has entered the residency ...

College-University - Google News

home | site map
© 2006